DREAMers: Potential Problems in I-9 Compliance

[Editor’s Note: today’s post is brought to you by guest blogger Bruce Buchanan, an immigration attorney in the Nashville, TN office of Siskind Susser PC.]

As we finish applauding or booing (whichever you feel like) President Obama’s decision to grant deferred action to DREAMers, we need to think about potential I-9 compliance issues which may arise with so many individuals receiving work authorization documents or cards (EADs).

One potential issue is where a current employee receives an EAD but previously he provided fraudulent documentation, such as a fraudulent permanent resident card, EAD, or Social Security card, to you, the employer. That employee then presents a new and valid EAD to the HR manager and confides the prior documentation was fraudulent. What should an employer do in this situation? Much depends on your company’s policy on presenting fraudulent documents or lying on a company or government document.

There are several options. The first is to accept the new EAD, have a new I-9 form filled out and attach the old I-9 form to the new one with an explanation of the circumstances of completing the new I-9 form. If your company has a policy or practice of copying the underlying documentation, or is required to under state law, the new EAD should be copied. This option should only be utilized if your company does not have a policy or practice of automatic termination for presenting fraudulent documents or lying on a company or government document.

A second option is to inform the employee that your company has a policy prohibiting employment of employees who have presented fraudulent documents or lied on a company document. Thus, the employee is going to be terminated. However, if the company does not have a policy prohibiting their re-hire, the company may offer to re-hire the employee and fill out a new I-9 form with an explanation of the circumstances.

The third option is to inform the employee that your company has a policy prohibiting employment of employees who have presented fraudulent documents or lied on a company or government document and that employee is not eligible for rehire. Thus, the employee must be terminated without a chance of rehire. This action is particularly harsh but may be the only way for an employer to go if it wants to remain consistent with its policy.

The option that a company chooses will be dictated by your company’s policy and practice. Don’t have a policy concerning employment of employees who have presented fraudulent documents or lied on a company document? It may be time to start thinking about getting one. Consult with a qualified immigration compliance or employment attorney to develop an I-9 policy that addresses all the current legislation and best practices.

Always be consistent in your practices, especially when it comes to documentation. If you do a good deed by retaining a DREAMer after he has provided a valid EAD and admitted previously providing a fraudulent document, then, to be consistent, you may have to retain an employee who lied on his application about a felony conviction. Again, consistency is important.

Disclaimer: The content of this post does not constitute direct legal advice and is designed for informational purposes only. Information provided through this website should never replace the need for involving informed counsel on your employment and immigration issues.

 

To learn more about how I-9 Compliance Software can help you comply with Form I-9 and E-Verify requirements, click here.

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Georgia Citizen Panel to Fine Companies Who Don’t Follow State’s New E-Verify Law

GA E-Verify Examined A new Enforcement Review Board, made up of volunteer citizens will examine complaints from registered Georgia voters about public bodies’ failure to use either the E-Verify system or the federal Systematic Alien Verification for Entitlements database.

This state-sanctioned panel was established in the wake of Georgia’s new immigration and E-Verify law and may threaten Georgia mayors, county commissioners and even business-license clerks with $5,000 fines if found failing to comply with the new law, which took effect on July 1, 2011.

Made up of non-paid members appointed by Governor Nathan Deal, Lieutenant Governor Casey Cagle and David Ralston, speaker of the House of Representatives, the board will have the power to cancel state funding of public agencies it finds have willfully violated the law and levy fines against governments and even individuals. Governor Deal says the panel will begin working in January, 2012.

Beginning in January, the new law requires almost all Georgia companies to use the federal E-Verify system to confirm their employees’ legal eligibility status. Since July 1, the law has required state entities to E-Verify employees and contractors.

Read more in this Bloomberg Article.

10 Immigration Predictions: The Foreseeable Consequences of the Supreme Court’s Arizona E-Verify Decision

The following article was written by Tracker Guest Blogger, Angelo A. Paparelli. J.D.:

Angelo A. PaparelliThe U.S. Supreme Court freed a herd of immigration “elephants [hiding] in a mousehole” on May 26. That’s when five Justices ruled that a four-word exception to the Immigration Reform and Control Act of 1986 (IRCA) — an act which, among its extensive provisions, banned the employment of foreign citizens whom the employer knows lack work permission — was not the final or sole word on the extent of punishment for unauthorized employment.

Based on an IRCA exception for “licensing and similar laws,” a 5-3 majority decided that Arizona may use the threat to revoke a business license as a means to punish AZ employers for the unauthorized hiring of foreigners and to require all the state’s public and private employers to enroll in the Feds’ E-Verify online work-clearance database.

Among the dissenters, Justice Sonia Sotomayor challenged the use of this squib of an IRCA exception as a means for the majority to undermine the “carefully constructed [and] uniform federal scheme for determining [unauthorized employment].” She cited an earlier case which observed that Congress “does not . . . hide elephants in mouseholes.” (Ironically and perhaps poetically just, all of the Justices in the majority had been appointed by presidents of the Republican party, whose avatar is the pachyderm.)

What does the decision, U.S. Chamber of Commerce v. Whiting, mean for large and small employers? Here are my predictions (I welcome any comments or critiques below or on my Twitter page):

1. Expect that mandatory E-Verify will spread to more states. As shown in this link, states are all over the map on their divergent requirements concerning E-Verify. Some — like AZ, SC and MS — require it of all employers. Others limit it to public entities and state contractors. The Supreme Court’s decision essentially green lights the states to regulate facets of immigration compliance that fall within traditional state police powers. The only requirement is that the state law find a connection to the broad police power over licensing. In essence, what was largely an exclusively federal domain, will now expand — with the Court’s blessing — into the inner workings of most businesses. Expect state and city micro-management of immigration to the Nth degree.

2. Expect some states to require E-Verify use as to current workers. As many states rush to enact laws mandating E-Verify, it would not be surprising if one or more extend its scope. Except for certain federal contractors and subs, E-Verify may not now be used to verify the work eligibility of current employees. While the extension of E-Verify at the state level to current workers would technically violate the terms of the E-Verify Memorandum of Understanding that employers must sign, such a stretch would not be a surprise. Consider Utah’s recent legislation which adopted a guest worker program notwithstanding that — at least until the Whiting decision — the authorization to grant work permission had been seen as exclusively a federal power.

3. Expect higher rates of discrimination claims. The dissenters in Whiting predict that employers will follow the path of seemingly least resistance by becoming hyper-vigilant in inspecting job applicants’ documents of identity and work eligibility while finding subtle or overt ways to resist hiring persons who look or sound foreign or demanding to see specific documents or more documents than legally required. Although the majority noted that such discriminatory acts are already prohibited at the federal level, the likelihood is that the immigration agency charged with antidiscrimination prosecution and enforcement will be understaffed and short on resources to deal with the anticipated flood of complaints of unfair or illegal practices.

4. Expect more court battles over the extraterritorial reach of state immigration laws. What happens when poorly phrased state immigration laws come into contact with multi-state employers? Must a multi-state employer use E-Verify only as to its AZ new hires, or does AZ’s E-Verify law require that company to use the online system as to new employees nationwide? What will courts decide if a company chartered in AZ loses its license to do business in that state, and as a result, is disqualified to maintain its licenses to engage in business in other states? These are but a few of the foreseeable claims likely to congest the state and federal courts as state immigration laws proliferate after Whiting.

5. Expect a public backlash over state enforcement of the immigration laws. The devastating tornadoes in Missouri and Alabama likely caused the loss or destruction of many U.S. citizens’ documents of identity and work permission. When such citizens try to pick up their lives by moving to other states (where mandatory E-verify is in force), how will they prove their right to work? Such citizens are not likely to go quietly into the good night. They will scream to high heaven, and the media will listen and publicize their complaints. Other citizens, though not facing the effects of natural calamities, will likewise be erroneously rejected by E-Verify, as the National Immigration Law Center predicted last April in testimony before Congress. They too will rise in protest if denied employment to which they are entitled with jobs already hard enough to find in the current economy.

6. Expect some states to back away from immigration enforcement and instead seek federal waivers for immigration benefits. Just yesterday, Republican Gov. Rick Snyder of Michigan, perhaps signalling a trend in the opposite direction, expressed his opposition to an AZ-style immigration enforcement bill, noting that it would be “divisive” and bad for business. As noted above and at length in this blog before, Utah has passed legislation creating a guest worker visa program (that will require a Federal waiver).

7. Expect that states will seek more snitch visas or favorable discretion for stool pigeons from the federal government. The “S” visa category (what we in the trade call the Snitch Visa) allows any state or local law enforcement official to seek special immigration benefits, including a work permit, to allow a foreign citizen to participate as a witness in a criminal prosecution. Federal immigration authorities can also exercise prosecutorial discretion and grant work permission at the request of a state or local police agency or prosecutor. In states where immigration policing is a high priority, just as with the justly maligned Secure Communities program, criminal prosecutions under state immigration laws will likely generate requests for special privileges and leniency to foreign workers who agree to rat out alleged immigration violations of their employers.

8. Expect a battle royal in Congress over mandatory federal E-Verify. The business and pro-immigrant communities will not take lying down the likely GOP push to make E-Verify mandatory for all employers nationally. While this will push, if enacted, would take the wind out of the states’ sails, opposition to the move would point to the persistently high rates of false positives and negatives in E-Verify and the budget busting consequences of a national mandate.

9. Expect busier days ahead for immigration lawyers. Notwithstanding that the demand for H-1B visas this year has been underwhelming, lawyers practicing immigration law have reason to be hopeful that business will pick up. The already mind-boggling complexity of federal immigration law will become more complicated, perhaps by a factor of 50, as the states get into the act. This quantum leap doesn’t take into account the cities and regional governments that may have politicians, even now, planning a Barletta-like push for fame and higher office by espousing “mouse-that-roared” immigration ordinances.

10. Expect that Congress or the President will act. Before we reach the point of proliferating and conflicting 50-state and countless-municipal “solutions” to America’s dysfunctional immigration laws, this blogger — always a glass-half-full type — envisions that statesman-like behavior or public outcries will cause action at the federal level to end the nonsense. Businesses cannot function, and lawfully-authorized American citizens and residents cannot find jobs, if we balkanize our immigration polcies. I say, fingers crossed, that cooler heads will prevail.

What Is Electronic Form I-9 with E-Verify?

Electronic Form I-9 Management Software with E-Verify Improves Compliance with Employment and Immigration Laws

 

The paper Form I-9 process has always been error-prone and hard to centralize. Form I-9 management software can store, manage, and submit employee I-9 information electronically to the Federal databases in a fraction of the time it takes HR personnel to process paper forms. Some paperless Form I-9  management systems, including Tracker I-9™, are integrated with E-Verify, allowing employers to submit information about new hires to government databases instantly and securely in real time.

 

Using Form I-9 management software with E-Verify features, organizations faced with the task of including E-Verify in their new hire on-boarding process can simplify their work and conduct all tasks with only one password and user interface to learn.  By automatically filling information from the electronic Form I-9 record to open an E-Verify case, duplicate data entry and subsequent errors can be avoided right from the start. These systems can:

 

  • Offer verification of social security numbers against government databases

 

  • Integrate with a company’s existing office and HR management software

 

  • Have built-in alerts to help employers avoid costly errors and liability from noncompliance

 

  • Catch mistakes commonly made when filling out paper I-9s

 

 

In addition to these features, Tracker I-9™:

 

 

  • Provides automatic notification of immigration status changes requiring I-9 reverification

 

 

You can request from Tracker I-9™ A Free Form I-9 and E-Verify HR Toolkit.

 

Disclaimer: The content of this blog does not constitute direct legal advice and is designed for informational purposes only. Information provided through this website should never replace the need for involving informed counsel on your employment and immigration issues.