When Tracker set out to design a product that automates the I-9 and E-Verify process, our goal was to deliver a simple, easy-to-use solution that empowers all types of users to successfully manage this risky, legally mandated process with ease and confidence.
We combined our immigration law experience with innovative technology to deliver Tracker’s award-winning solution, I-9 Complete. I-9 Complete automates the I-9 and E-Verify process from start to finish, delivering flawless compliance and reducing administrative efforts by over 50%.
Our solution has many features that make it the most innovative and compliant product available. However, one of the most important is our dashboard functionality that builds the foundation to a successful I-9 program.
Our dashboards are a simple, yet powerful tool that provides complete visibility into your process instantly. Through a cloud interface, users see a visual representation of the efficiencies and inefficiencies of their process, as well as trends so they can determine where to best spend their time and make faster, better decisions. It is essentially a progress report or report card with real-time data.
Tracker is the most trusted partner for I-9 and E-Verify compliance, with thousands of customers of all sizes and industries. We are the only I-9 software company with a perfect 12-year record with federal agencies and systems.
Request a demo of Tracker’s I-9 and E-Verify solution for an in-depth view of our dashboards and other innovative features.
Reverification of Permanent Residents can be a Costly Mistake
The Justice Department recently announced that it reached a settlement with McDonald’s Corporation related to discrimination against certain immigrant employees.
It was discovered that at some company owned restaurants McDonald’s had an established practice of “reverifying” the work authorization of some lawful permanent residents by requiring them to show new documentation after expiration of their original Permanent Resident Card (aka Green Card). The law expressly prohibits reverifying Permanent Resident Cards with either an expiration date or no expiration date because – like US citizens – lawful permanent residents have authorization to live and work in the United States on a permanent basis. The expiration of the card does not mean the lawful permanent residents lose their right to work or their status.
During the employment eligibility process, lawful permanent residents, like any other new employee, can choose to present any valid documentation from the list of acceptable documents to establish their identity and authorization to work. Lawful permanent residents who choose to present an unexpired permanent resident card are not required to present any additional documentation after the card expires.
As a result of the settlement, McDonald’s will pay $355,000 in fines, be monitored for 20 months and is required to train its employees. They will also have to compensate anyone who lost work or their job as a result of their process.
How can situations like this be avoided? Automating your employment eligibility verification process is a great start if you choose the right technology. You need to implement an intelligent electronic I-9/E-Verify system with rock-solid compliance logic, making it nearly impossible to perform an unlawful practice.
Tracker’s I-9 Complete solution enforces business logic that prevents your I-9 manager from being prompted to reverify an employee that presented a Permanent Resident Card for Section 2 or in Section 3, thereby completely eliminating the risk of committing the same costly error as McDonald’s. That’s why Tracker is the most trusted partner for I-9 and E-Verify compliance with a perfect 12-year record with federal agencies and systems.
Request a demo of Tracker’s I-9 and E-Verify solution and take the first step toward flawless compliance.
Changes to California E-Verify Legislation
For employers in California, legislation (AB 622) was recently signed by Governor Brown, impacting use of the E-Verify system.
Under the pre-existing law, the State of California and any of its cities, counties and special districts are prohibited from requiring employers to use electronic employment verification systems such as E-Verify unless it is required by federal law or as a condition of receiving federal funds.
The new legislation:
- Prohibits California employers from using E-Verify to check the employment authorization status of existing employees and job applicants.
- States that E-Verify can only be used by California companies when required by federal law or when they are in the process of authorizing employment status for a candidate that has been offered employment.
- Is the first bill of its kind to impose penalties for violations, at up to $10,000 per infraction.
Tracker stays current with all I-9 and E-Verify® regulations so our customers can stay compliant and won’t have to worry about keeping up with changes. Get more information about E-Verify laws in your state.
Learn more about automating your I-9 and E-Verify process with I-9 Complete.
Wisconsin joins the E-Verify RIDE Program
About 80% of the documents used by employees for verification during the Form I-9 and E-Verify are state-issued driver’s licenses, driver’s permits or ID cards.
With this in mind, USCIS launched the RIDE program (Records and Information from Department of Motor Vehicles for E-Verify) in 2011.
RIDE is an enhancement to E-Verify that validates the information against participating states’ motor vehicle records. This adds another level of verification to the E-Verify process, further helping to ensure participating organizations are in compliance with I-9 & E-Verify laws.
Wisconsin is the latest state to join the growing list of participants. Click for more information.
Tracker is the most trusted partner for I-9 and E-Verify compliance software, with thousands of customers, including the top U.S. employers. We are the only I-9 software company with a perfect 12-year record with federal agencies and systems. Request a demo of Tracker’s I-9 and E-Verify solution
All Electronic I-9 and E-Verify Solutions are not Created Equal, Part 3
Part #3: Audit Readiness and Support
This is the third and final segment in a three part series designed to help HR professionals determine the most important criteria for their organization to consider when selecting an automated I-9 & E-Verify solution. The first post focused on the solution’s ability to deliver complete compliance and eliminate risk for the organization. The second post was focused on improving processes and gaining efficiency.
This post is focused on audit readiness, or the solution’s ability to position its customers to experience smooth, on-time audits with no fines. When you adopt an I-9 solution, there isn’t a more important result you can achieve than to know with certainty that you are always ready for an ICE or E-Verify audit. It is critical to not only select the right solution from a technical standpoint but to also develop a partnership with an organization that is focused on your audit success. Is the product designed with functionality to instantly and accurately deliver audit data? Will you have self-audit capabilities that give you the control you need? Does the vendor have the expertise, track record and resources you need if you require support through the process?
If you get a notice of inspection from ICE, you want your audit as painless as possible. You need to make sure the solution creates ICE-compliant audit trails so you will be able to deliver records with the information ICE demands, the way they want to see it.
- Does the solution log all system activity as required by ICE into ICE-compliant audit trails?
- At the time the Section 2 and Section 3 signatures are submitted, does your solution make a read-only copy of the I-9 with a date/time stamp?
- If an I-9 is changed, is a new read-only copy made upon completing the amendment, with a date/time stamp?
- Does the solution provide a summary report that shows all changes across an I-9’s signing history?
- Does the solution meet the regulatory requirements of electronic signatures?
- Does the solution have the ability to support an E-Verify desk or onsite audit conducted by the DHS Monitoring and Compliance Unit?
It pays to use a vendor who has experience with ICE audits and a history of providing effective support for their customers.
- How many ICE and E-Verify audits have they assisted customers with, and what are the results? Have their customers had to pay any fines? What were the reasons?
- Is their process or methodology for audit projects streamlined and efficient? What are the costs involved and the timing? Can they respond quickly enough to be a viable resource?
In order to respond to an audit quickly and efficiently, it is important that the solution can support your needs as well as the needs of the vendor’s entire client base, in a secure, dependable, scalable environment.
- How many I-9s do they process for their customers per year? How many users do they support? How many worksites? How many hiring managers?
- Does the solution provider have customers in your industry, of your size, with similar volume?
- Is the technical environment secure and scalable? What technology is utilized? Where is it hosted? What is the track record for uptime and availability?
Our I-9 Evaluation Guide contains 15 pages of questions like these to help you make the best choice when it comes to automating your I-9 and E-Verify process. Download it today or contact us for more info.